Adobe Acrobat Reader is
required to view PDF files.
mentioned in a previous issue of logNtalk that in order to attempt to keep our server hard drive requirements somewhat under control and allow users easy access to documentation we were considering implementing a Microsoft SharePoint server.
In the same issue I also mentioned that we had an issue with the Coulson Aircrane AME Training video’s being unwatchable through a Remote Desktop connection and were investigating options to resolve this.
We have decided that using Microsoft SharePoint for the AME Training video’s, documentation and questionnaires was the best option. We now have a SharePoint server up and running with Jan 2010 – July 2010 AME Training in place. I would appreciate any feedback from those of you currently using this new system for training.
As I also discussed previously, there are many advantages to having a SharePoint Server. Here is a list of the top 10 from the Microsoft TechNet website:
1. Improve team productivity with easy-to-use collaborative tools
Connect people with the information and resources they need. Users can create team workspaces, coordinate calendars, organize documents, and receive important notifications and updates through communication features including announcements and alerts, as well as the new templates for creating blogs and wikis. While mobile, users can take advantage of convenient offline synchronization capabilities.
2. Easily manage documents and help ensure integrity of content
With enhanced document management capabilities including the option to activate required document checkout before editing, the ability to view revisions to documents and restore to previous versions, and the control to set document- and item-level security, Windows SharePoint Services can help ensure the integrity of documents stored on team sites.
3. Get users up to speed quickly
User interface improvements in Windows SharePoint Services 3.0 include enhanced views and menus that simplify navigation within and among SharePoint sites. Integration with familiar productivity tools, including programs in the Microsoft Office system, makes it easy for users to get up to speed quickly. For example, users can create workspaces, post and edit documents, and view and update calendars on SharePoint sites, all while working within Microsoft Office system files and programs.
4. Deploy solutions tailored to your business processes
While standard workspaces in Windows SharePoint Services are easy to implement, organizations seeking a more customized deployment can get started quickly with application templates for addressing specific business processes or sets of tasks.
5. Build a collaboration environment quickly and easily
Easy to manage and easy to scale, Windows SharePoint Services enables IT departments to deploy a collaborative environment with minimal administrative time and effort, from simple, single-server configurations to more robust enterprise configurations. Because deployment settings can be flexibly changed, less pre-planning time is required and companies can get started even faster.
6. Reduce the complexity of securing business information
Windows SharePoint Services provides IT with advanced administrative controls for increasing the security of information resources, while decreasing cost and complexity associated with site provisioning, site management, and support. Take advantage of better controls for site life-cycle management, site memberships and permissions, and storage limits.
7. Provide sophisticated controls for securing company resources
IT departments can now set permissions as deep down as the document or item level, and site managers, teams, and other work groups can initiate self-service collaborative workspaces and tasks within these preset parameters. New features enable IT to set top-down policies for better content recovery and users, groups, and team workspace site administration.
8. Take file sharing to a new level with robust storage capabilities
Windows SharePoint Services supplies workspaces with document storage and retrieval features, including check-in/check-out functionality, version history, custom metadata, and customizable views. New features in Windows SharePoint Services include enhanced recycle bin functionality for easier recovery of content and improved backup and restoration.
9. Easily scale your collaboration solution to meet business needs
Quickly and easily manage and configure Windows SharePoint Services using a Web browser or command-line utilities. Manage server farms, servers, and sites using the Microsoft .NET Framework, which enables a variety of custom and third-party administration solution offerings.
10. Provide a cost-effective foundation for building Web-based applications
Windows SharePoint Services exposes a common framework for document management and collaboration from which flexible and scalable Web applications and Internet sites, specific to the needs of the organization, can be built. Integration with Microsoft Office SharePoint Server 2007 expands these capabilities further to offer enterprise-wide functionality for records management, search, workflows, portals, personalized sites, and more.
As with most things in life, we need to learn to walk before we run, so we will start by using SharePoint to access commonly used files and documentation. Later on we can get into using more of the collaboration functionality of the system.
I have put an Icon on everyone’s desktop “Coulson Intranet”. Double click it to access the SharePoint server.
The tabs under the Coulson logo are separate area’s that are configured so that only users with rights to that area can access them.
Currently everyone has read only access to the Documentation & Bulletins area. On the left hand side you can see that a site has been created called Information Systems. This is where you will find documentation relevant to that department. I will, over time, be adding instructions to answer commonly asked questions such as ‘how do I change my voice mail message on my phone’ or ‘how do I associate a file type with a certain program’. More sites can be created as requested by department managers. These sites can be configured so that only certain users can access them as well if required.
If as a manager you are interested in setting up a site for your department please feel free to contact me. Also, as always your feedback is important, so anyone using this site should contact the IT Department with ideas and/or feedback.