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By George Rose, IT managerInformation Systems

AutoRecover in Microsoft Word and Excel

We recently had a short power outage at our corporate office. Once the power was restored a number of people lost a fair amount of work that they had done in Word and Excel.
Most people know that it is good practice to save your work every 15 minutes or so but it is very easy to forget to do so when busy working on a complicated document or spreadsheet.

Both Word and Excel have an Auto Recovery feature that keeps a copy of your current project in case of a power failure, crash, lockup, etc.

To configure this in Word or Excel go to Tools, Options and click on the Save tab.

As you can see you can enable AutoRecover and configure how often you would like it to save. In the case of a crash, the next time you open Word or Excel it will ask you if you would like to open the most recent saved document.

TIP - Remember that if you open an existing document that you are going to edit and save under a different name so that you keep the original intact, do a Save As right away. I have had to restore files from backup many times because the user forgot to do so and clicked on the save button over writing the original. It is also good practice when you create a new document to do a Save As, give it a file name and save it were you want it before starting any data entry.